We Are Hiring! Administration Assistant Required

Posted on February 5, 2024

Vacancy Details

Are you a detail-oriented and organised individual with a passion for supporting a dynamic team in the field of health and safety? If so, we have the perfect opportunity for you! Our renowned Health and Safety Consultancy, established in 1995, specialises in comprehensive training solutions, and we are seeking a dedicated Administrative Assistant to join our team.

Start Date: Full-time position available from March 2024.

Working Hours: 9 am to 5 pm (Monday to Friday).

Requirements

The ideal candidate will be comfortable working in a dynamic environment and be willing to develop their skills along with Courtley’s requirements.

Excellent verbal and written communication skills and a friendly manner is imperative to fulfilling the role. The successful candidate will be required to communicate effectively with people holding various positions – from shop floor operatives to managing directors. They will also face situations where they are required to communicate with people whose first language is not English.

Key Responsibilities

Administrative Support: Provide efficient administrative support to the consultancy team, including managing calendars, scheduling appointments, and coordinating meetings.
Document Management: Organise and maintain files, records, and other documentation, ensuring accuracy and accessibility for all team members.
Client Interaction: Serve as the primary point of contact for clients, responding to telephone and email enquiries, and ensuring a high level of customer satisfaction.
Training Program Coordination: Assist in the coordination of health and safety training programs, including scheduling sessions, preparing training materials, and managing participant registrations.
Data Entry and Reporting: Input and maintain accurate data in various systems, and generate reports as needed to support decision-making processes.
Logistics Coordination: Coordinate logistics for training sessions, workshops, and events, including venue bookings, equipment setup, and catering arrangements.
Other Duties: As required and directed by the Office Manager.

Note: This job description is intended to provide a general overview of the position. Duties and responsibilities may be subject to change based on organisational needs.

Key Skills

Excellent organisational and time-management skills.
Strong communication skills, both written and verbal.
Proficient in Microsoft Office Suite and other relevant software.
Ability to handle multiple tasks and prioritise effectively.

Experience

A desire to work in an administrative role and assist others is essential.
Prior experience is beneficial but not required.

Qualifications

English, Maths and IT GCSE’s, grade C or above, are essential (or the equivalent from another education system).
A full UK driving license.
Any contraventions and/or criminal records must be disclosed at the point of application.

Salary: £20,875 to £26,000 (dependent on experience).

Why Join Us

Be part of a leading health and safety consultancy dedicated to making workplaces safer. Collaborate with a supportive team passionate about providing top-notch training solutions. Opportunities for professional development and growth within the organisation.

How to Apply

If you are ready to contribute your skills to a dynamic and impactful organisation, we invite you to apply by submitting your CV and a cover letter detailing your relevant experience to [email protected], for the attention of Emma Blower. Please include “Administrative Assistant Application” in the subject line.